Administrative Coordinator for Vice-Chancellor/Provost Office

The Administrative Coordinator will provide critical, high-level support to the Acting Vice-Chancellor (VC) and Provost. This individual will oversee the Acting VC’s scheduling, develop internal and external communications, and serve as a resource both throughout the organization and externally. This position provides an opportunity for an individual with superior critical thinking, communication, and relationship-building skills to play a critical role in supporting the advancement of the mission of the Asian University for Women (AUW). This position requires a high level of attention to detail and confidentiality, and the ability to work efficiently in a fast-paced environment.

Responsibilities:

Administrative support

* Manage Acting VC/Provost’s calendar, meetings, and other arrangements;
* Coordinate logistics for University and Access Academy academic staff meetings;
* Maintain communication and correspondence for Acting VC/Provost;
* Maintain confidentiality in office and personal matters;
* Serve as the Acting VC/Provost’s liaison across internal departments

Research and Writing

* Research various topics as needed and presenting findings to Acting VC/Provost;
* Prepare and distribute letters, briefings, debriefs, and reports;
* Manage the planning and preparation of meetings of the University’s senior leadership team and other significant stakeholders and groups;
* Perform data entry of electronic correspondences and filing as needed

Supervisory Duties

* Serve as a lead worker or supervisor providing guidance, direction, and training to more junior employees; reviews work for accuracy, timeliness, and compliance with instructions and procedures; evaluates employee performance as assigned.
* Assist with various projects and related duties as required.

Personal Qualities:

* Must have exceptional administrative, organizational, and verbal and written communication skills;
* Must be highly efficient and able to manage a number of diverse tasks, activities, and projects at the same time;

* Good judgment, strong initiative, and a quick learner;
* Must be able to work under pressure and handle confidential matters with discretion;
* Ability to build strong relationships and work with individuals at all levels of the organization;

Education and Experience:

* Bachelor’s degree in any field from a recognized University
* Fluency in English and Bangla or another Asian language
* Computer literacy, including knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) in English
* Experience: Minimum 7 years in a similar capacity at a reputable Organization

To Apply:

Please s end the following to nicole.santamaria@asian-university.org:

(1) A letter of application stating how you fit the position;

(2) Updated CV;

(3) List of 3 references

Application deadline: Feb. 15, 2009