Executive Assistant to the Country Representative Jobs at ACDI/VOCA

Job Title : Executive Assistant to the Country Representative
Project Name: PROSHAR, Title II Multi-Year Assistance Program for Bangladesh
Award # : FFP-A-00-10-00012-00
Project Time Frame : June 1, 2010 – May 31, 2015
Based In : Dhaka
Supervisor : Country Representative/Chief of Party
Application Deadline: June 8th, 2013

BACKGROUND:

ACDI/VOCA, a leading international development organization, based in Washington, D.C., is currently implementing the Program for Strengthening Household Access to Resources PROSHAR) in Bangladesh. It is a five-year, $45 million, Title II development program funded by the United States Agency for International Development (USAID) focusing on the promotion of sustainable livelihood strategies, improved health and nutrition, and enhanced community ability to respond to vulnerabilities and shocks. PROSHAR aims to reduce food insecurity, chronic malnutrition and increase resiliency to shocks in three Khulna division Upazilas (Batiagiata, Sarankhola, Lohagora).

GENERAL PURPOSE:

The Dhaka-based Executive Coordinator is the key coordinator responsible for:

• Ensuring the smooth operation of the office of the Country Representative/Chief of Party
• Preparation of key documents in English (minuting of meetings, translation of correspondence)
• Lead the management of project communications materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensures the smooth operation of the offices of the Country Representative/Chief of Party.
• Provides support to the preparation of regular reports for donors, beneficiaries, GoB, and HQ as requested by supervisor;
• Serves as the project’s primary point of contact for all branding and marking;
• Provides logistical support for travel, meetings, workshops and special events, including documentation;
• Organizes events, workshops and relevant supporting documents;
• Organizes all technical coordination meetings, weekly senior management meetings in Khulna or Dhaka, and other meetings as required;
• Prepares and finalizes a quarterly calendar of all meetings (face-to-face or virtual) and ensures that it remains up-to-date.
• Utilizes strong command of English to draft minutes and other project communications materials.
• Compiles information on communication related activities of annual work plans;
• Acts as part of the procurement team selection committee for vendors for communications materials.
• Performs all other duties as assigned.

REQUIRED QUALIFICATIONS:

• A minimum of 5 years’ experience providing executive support to senior level managers/directors, in order to improve workflow and efficiencies, while maintaining confidentiality of all information.
• Excellent interpersonal and English communication skills, both verbal and written.
• Proven report writing skills in English.
• Demonstrated experience with computer-based Microsoft Packages (Excel, Word and PowerPoint).

DESIRED QUALIFICATIONS:

• University graduate degree
• Experience working with NGO’s or International Development organization, in a position within executive to the Country Director/Chief of Party etc.
• Excellent interpersonal and team work skills.
• Previous professional experience in livelihoods promotion, health and nutrition and/or disaster risk mitigation an good advantage;
• Prior experience with USAID projects an added advantage.

How to Apply:
Candidates meeting the above qualifications should send their CV, along with a cover letter indicating the position they are applying for, by June 8th, 2013 to jobs@acdivoca-proshar.org. Only finalists will be contacted for interviews. Women and minorities are encouraged to apply.